POSPro One Privacy

Effective Date: September 13, 2026
Last Updated: October 20, 2026

These Terms of Service (“Terms”) govern your access to and use of POSPro One (“POSPro One”, “we”, “us”, or “our”), including our mobile applications, web applications, websites, and related services.

By creating an account, accessing, or using POSPro One, you agree to these Terms.

If you do not agree with these Terms, you should not use POSPro One.

1. About POSPro One

POSPro One is a point-of-sale and business management platform that may provide features including:

• Point-of-sale transactions
• Product and product variant management
• Inventory management
• Purchase orders
• Stock transfers
• Customer management
• Supplier management
• Employee management
• User roles and permissions
• Terminal and cashier management
• Sales reporting
• Discounts
• Loyalty programs
• Expenses
• Cash flow
• Business locations
• Payment recording
• Business analytics

Features may change, be added, or be removed as POSPro One develops.

2. Eligibility

You must have the legal capacity to enter into these Terms.

If you use POSPro One on behalf of a business or organization, you represent that you have the authority to accept these Terms on behalf of that business or organization.

You are responsible for ensuring that employees, cashiers, managers, and other users who access your POSPro One account comply with these Terms.

3. Your Account

You are responsible for:

• Providing accurate account information
• Maintaining the confidentiality of your login credentials
• Protecting access to your account
• Creating appropriate user permissions
• Reviewing user access
• Immediately notifying us of unauthorized access

You are responsible for activities performed through your account unless caused by our failure to provide reasonable security measures.

Do not share your personal administrator credentials with other users.

Where possible, create separate accounts for employees and assign only the permissions they need.

4. Business Data

You retain ownership of the business information and content you enter into POSPro One, subject to the rights necessary for POSPro One to provide the service.

This may include:

• Products
• Product variants
• Inventory
• Customers
• Suppliers
• Employees
• Transactions
• Sales records
• Purchase orders
• Expenses
• Reports
• Business information

You grant POSPro One the limited rights necessary to host, process, transmit, display, back up, and otherwise handle your data solely for providing and improving the services, complying with law, and fulfilling our contractual obligations.

We do not claim ownership of your business records.

5. Your Responsibilities Regarding Customer and Employee Data

If you enter personal information belonging to customers, employees, suppliers, or other individuals into POSPro One, you are responsible for ensuring that your collection and use of that information complies with applicable laws.

You should:

• Collect only information necessary for your business purposes
• Provide appropriate privacy notices
• Obtain consent where required
• Configure appropriate user permissions
• Protect employee and customer information
• Avoid entering unnecessary sensitive information

POSPro One provides the technology for managing business data but does not replace your legal responsibilities as a business.

6. Acceptable Use

You agree not to use POSPro One to:

• Violate any applicable law
• Commit fraud
• Process unauthorized transactions
• Gain unauthorized access to another account
• Circumvent security controls
• Introduce malware or malicious code
• Attack or disrupt POSPro One infrastructure
• Abuse APIs or system resources
• Reverse engineer the service where prohibited by law
• Attempt to access another customer's data
• Use POSPro One for unlawful activities
• Upload content that you do not have the right to use

We may suspend or restrict accounts involved in serious violations of these Terms or activities that create a significant security or legal risk.

7. Transactions and Sales

POSPro One provides tools for recording and managing sales transactions.

You are responsible for ensuring that:

• Prices are accurate
• Taxes are configured correctly where applicable
• Discounts are correctly configured
• Products and inventory information is accurate
• Refunds are authorized
• Voids are authorized
• Employees have appropriate permissions
• Transactions comply with applicable laws

POSPro One does not guarantee that your business's pricing, tax, refund, or sales practices comply with every law applicable to your particular business.

You remain responsible for your business operations.

8. Payments

POSPro One may allow businesses to record or process payments using methods such as:

• Cash
• Credit or debit cards
• GCash
• Maya
• MariBank
• GrabPay
• ShopeePay
• QR-based payments
• Bank transfers
• Other supported payment methods

Availability of payment methods may vary depending on the POSPro One version, integrations, location, payment provider, and other factors.

Third-party payment providers may have their own terms, fees, privacy policies, and requirements.

POSPro One is not responsible for failures, delays, outages, reversals, or disputes caused by third-party payment providers, except where applicable law provides otherwise.

9. Inventory

POSPro One may provide inventory tracking and management features.

Inventory information depends on data entered into and transactions processed through the system.

You are responsible for:

• Performing physical inventory counts where appropriate
• Ensuring product information is accurate
• Recording legitimate stock movements
• Reviewing inventory adjustments
• Investigating discrepancies

POSPro One should not be treated as a guarantee that physical inventory will always match system inventory.

10. Reports and Business Information

POSPro One may provide sales reports, inventory reports, cash-flow information, and other business reports.

Reports are generated from information available in the system.

You are responsible for reviewing reports and determining whether they are appropriate for your business decisions, accounting records, tax filings, or regulatory requirements.

POSPro One does not provide accounting, tax, legal, or financial advice unless expressly stated in a separate agreement.

11. Cash Flow and Financial Records

POSPro One may provide tools for recording:

• Cash sales
• Cash expenses
• Refunds
• Withdrawals
• Cash adjustments
• Cash transfers
• Opening cash
• Closing cash
• Other cash movements

These tools are intended to help businesses manage operational cash movement.

POSPro One is not a substitute for professional accounting or financial advice.

12. Third-Party Services

POSPro One may integrate with or rely on third-party services, including providers for:

• Authentication
• Cloud infrastructure
• Payment processing
• SMS
• Email
• Analytics
• Maps
• Notifications
• Other technical services

Third-party services may have their own terms and privacy policies.

We are not responsible for the independent actions, availability, policies, or practices of third-party services.

13. Service Availability

We aim to keep POSPro One available and reliable, but we do not guarantee uninterrupted or error-free operation.

The service may occasionally be unavailable due to:

• Maintenance
• Updates
• Technical problems
• Infrastructure failures
• Internet connectivity
• Third-party service failures
• Security incidents
• Events beyond our reasonable control

We may perform maintenance or updates that temporarily affect availability.

14. Internet and Device Requirements

You are responsible for providing:

• Compatible devices
• Internet connectivity where required
• Electricity and appropriate hardware
• Compatible operating systems
• Properly configured printers, scanners, terminals, or other peripherals

POSPro One cannot guarantee compatibility with every third-party hardware device.

15. Data Backups

We may maintain backups as part of our service operations.

However, you remain responsible for maintaining appropriate business records and exports where necessary.

You should not rely exclusively on POSPro One as the only copy of critical business information.

16. Intellectual Property

POSPro One and its underlying software, design, branding, interfaces, documentation, and technology are owned by or licensed to POSPro One and are protected by applicable intellectual property laws.

Except as expressly permitted by these Terms, you may not:

• Copy POSPro One
• Reproduce its software
• Resell the service without authorization
• Modify or create derivative versions
• Remove proprietary notices
• Use POSPro One branding without permission

Your use of POSPro One does not transfer ownership of POSPro One's intellectual property to you.

17. Feedback

If you provide suggestions, ideas, feature requests, or other feedback about POSPro One, you grant us permission to use that feedback to improve or develop the service without compensation to you, unless otherwise agreed in writing.

18. Fees and Subscriptions

If POSPro One offers paid plans, subscriptions, or other paid services, applicable pricing and billing terms will be presented before purchase.

Depending on the applicable plan:

• Fees may be recurring
• Taxes may apply
• Payment methods may vary
• Plans may have usage limits
• Features may vary by plan

We may change pricing or plan features by providing reasonable notice where required.

19. Cancellation and Account Termination

You may stop using POSPro One at any time.

Depending on your subscription or agreement, cancellation may take effect immediately or at the end of the applicable billing period.

We may suspend or terminate an account when:

• You materially violate these Terms
• Your use creates a security risk
• Your account is used for unlawful activity
• Required payments remain unpaid
• Suspension is required by law
• Continued access creates significant risk to POSPro One or other users

Where reasonably possible, we will provide notice before termination unless immediate action is necessary.

20. Data After Account Termination

After account termination, we may retain certain information for:

• Legal compliance
• Tax or financial requirements
• Fraud prevention
• Security
• Dispute resolution
• Backup systems
• Legitimate business purposes

Subject to applicable laws and our retention policies, data may eventually be deleted or anonymized.

If you need a copy of your business information before terminating your account, you should export or request the applicable data while your account remains active.

21. Disclaimers

POSPro One is provided on an “as available” and “as is” basis to the extent permitted by applicable law.

We do not guarantee that:

• POSPro One will always be available
• The service will be completely error-free
• Every feature will meet every business requirement
• Third-party integrations will always operate without interruption
• Reports will eliminate the need for business verification
• Inventory records will always match physical inventory
• POSPro One will satisfy every legal, tax, accounting, or regulatory requirement applicable to your business

You remain responsible for reviewing information generated by the system and maintaining appropriate business controls.

Nothing in these Terms excludes rights or obligations that cannot legally be excluded.

22. Limitation of Liability

To the maximum extent permitted by applicable law, POSPro One and its owners, employees, contractors, and service providers will not be liable for indirect, incidental, special, consequential, or punitive damages arising from your use of the service.

This may include losses arising from:

• Lost profits
• Business interruption
• Loss of business opportunities
• Loss of data
• Third-party service failures
• Internet or connectivity failures

Nothing in these Terms is intended to exclude liability that cannot legally be excluded under applicable law.

23. Business Losses — In Plain Words

We built POSPro One to help your business run smoothly, and we take that responsibility seriously. Still, like any software, it can sometimes run into problems we cannot fully prevent — a bug, a slow or lost internet connection, a device or printer that stops working, a power interruption, or an outage at one of the services we rely on.

Because of this, we want to be honest and clear with you from the start: POSPro One and its developers are not responsible for any lost sales, lost profits, or other business losses that happen while using the app, including losses caused by:

• The app being slow, unavailable, or not working as expected
• Errors in prices, stock counts, discounts, or reports
• Lost, incomplete, or delayed records
• Mistakes made by you, your employees, or your cashiers
• Problems with phones, tablets, printers, scanners, or other devices
• Internet, electricity, or third-party service problems
• Theft, fraud, or unauthorized use of your account

Running a business always carries some risk, and the final decisions about your store — your prices, your cash, your stock, and your records — stay with you. To protect your business, we kindly recommend that you:

• Count your cash and check your sales at the end of each day
• Do physical stock counts from time to time
• Export your important records regularly and keep your own copy
• Have a simple backup plan, like a paper receipt book, in case the app or internet is down
• Give employees only the access they need

If something goes wrong, please tell us right away through the app or by email. While we cannot cover business losses, we will always do our best to help you find the problem, fix it, and get your store running again as quickly as we can.

This section explains Section 22 in simpler words. It does not remove any rights you have that cannot be removed under applicable law.

24. Indemnification

To the extent permitted by applicable law, you agree to defend, indemnify, and hold harmless POSPro One and its owners, employees, contractors, and service providers from claims, liabilities, damages, losses, and expenses arising from:

• Your unlawful use of POSPro One
• Your violation of these Terms
• Your violation of another person's rights
• Your misuse of customer or employee information
• Your violation of applicable laws
• Unauthorized transactions or business activities conducted through your account

25. Changes to These Terms

We may update these Terms when necessary to reflect:

• New features
• Changes to POSPro One
• Changes to our business
• Changes to applicable laws
• Changes to security practices

When material changes are made, we may provide notice through POSPro One, email, or other reasonable communication methods.

Your continued use of POSPro One after the effective date of updated Terms constitutes acceptance of the updated Terms, to the extent permitted by applicable law.

26. Governing Law

These Terms shall be governed by the laws of the Republic of the Philippines, unless otherwise required by applicable law or agreed in writing.

Any dispute shall be handled through the appropriate legal process and jurisdiction applicable under Philippine law.

27. Contact

For questions regarding these Terms, contact:

POSPro One
Email: doublea.itsolutions2026@gmail.com
Business Address: Calbayog City, Samar, Philippines

28. Agreement

By creating an account or using POSPro One, you acknowledge that:

• You have read these Terms
• You understand these Terms
• You agree to comply with these Terms
• You have authority to use POSPro One for your business, where applicable

Last Updated: October 20, 2026